Hall Rental Application FUNCTION HALL RESERVATION FORM FUNCTION DATE: TYPE OF FUNCTION: NUMBER OF PERSONS ATTENDING: BAR: YES NO TIME OF FUNCTION: START END TYPE OF ENTERTAINMENT: BAND: DISC JOCKEY: RECORDS_CASSETTE_CD: NO MUSIC: KITCHEN TO BE USED: Yes No GLOUCESTER FRATERNITY CLUB KITCHEN POLICY: The kitchen may not be used for cooking meals. Caterers may use the kitchen for cooking but only with proof of LIABILITY INSURANCE. The lower ovens on the gas stove are NOT to be used under any circumstances. The pizza ovens may be used for warming food. The refrigerator may be used for storage but please take all perishable items with you. The Dumpster is available for your use. The Gloucester Fraternity Club provides no utensils, pots or pans for use. Arrangements can be made for the use of our coffee pot. NOTE: When planning for your event the Gloucester Fraternity Club now has 5 foot diameter round tables as well as our standard size banquet tables for your use. GLOUCESTER FRATERNITY CLUB ALCOHOL POLICY: NO ALCOHOLIC BEVERAGES OF ANY TYPE MAY BE BROUGHT ON THE PREMISES. GLOUCESTER FRATERNITY CLUB CANCELLATION POLICY: Cancellation of a function reservation must be made THIRTY (30) DAYS prior to the function date. A cancellation not made within THIRTY (30) DAYS of a function date MAY result in the forfeiture of a HALL RENTAL FEE. NON-SMOKING HALL CLUB MEMBER RENTAL: OUTSIDE MEMBER RENTAL: SECURITY DEPOSIT: $200.00 Please electronically sign this application and upon confirmation and approval of this date by the GFC you will have FIVE BUSINESS DAYS to send TWO (2) SEPARATE CHECKS. One Check will be for the price of the hall rental and the second check will be for the security deposit. Please mail these to the following address: GLOUCESTER FRATERNITY CLUB 27 WEBSTER STREET GLOUCESTER, MA 01930 ATTN: HALL RENTAL COMMITTEE The hall rental fee check will be cashed and the security deposit check will not be cashed. The security deposit will be returned to you providing that there is no damage to the property and that the hall and kitchen are left in a clean condition. Should there be any additional charges for extra clean up by the GFC Janitor the extra charge will be deducted from the security deposit and the balance will be returned to you. PLEASE PROVIDE INFORMATION BELOW: APPLICANT NAME: E-MAIL ADDRESS: HOME ADDRESS: CITY: STATE: ZIP CODE: TELEPHONE: DAYTIME: NIGHT TIME: CELL: I APPROVE OF THE ARRANGEMENTS AND CONDITIONS BELOW APPLICANT SIGNATURE DATE of APPLICATION: GLOUCESTER FRATERNITY CLUB FUNCTION HALL RENTAL TERMS AND CONDITIONS OF THIS AGREEMENT The person executing this agreement expressly represents that he or she is TWENTY-ONE (21) years of age or older. The patron of this agreement must obtain prior approval from the Gloucester Fraternity Club (GFC) for all activities which are planned for the affair. The premises may only be used for those approved activities. Patron agrees to assist the GFC in prohibiting violations and enforcing the provisions of this agreement. The patron of this agreement is responsible to protect all group members from alcohol abuses and holds the GFC harmless. The patron of this agreement agrees that the GFC will be left in the same condition as was found. The patron will be responsible for any damage to the GFC building, equipment, decorations or fixtures, lost or damaged, during this affair, due to activies of their guests.The GFC will be held harmless by the patron for any loss of or damage to ANY equipment, decorations or fixtures of any third party. The patron of this agreement agrees NO SCOTCH TAPE or TACKS will be used on equipment, walls or ceilings of the GFC without the HALL RENTAL COMMITTEE’s approval. The patron also agrees not to plug any electrical equipment or run extension cords without first consulting the GFC. Due to electronic amplification capabilities of some bands equipment, occasionally it is necessary to require the band to stay within acceptable volume limits. This also includes Disc Jockey amplification equipment. No affair will be permitted to run over the time specified without prior approval. The patron of this agreement agrees that he or she understands the Gloucester Fraternity Clubs KITCHEN POLICY, ALCOHOL POLICY and CANCELLATION POLICY as stated on the front of this application. The patron of this rental, agrees flammable substances are not permitted in the building. When renting the Gloucester Fraternity Club, use of our parking lot is available for your guests, but only the open and available parking spaces. The Gloucester Fraternity Club makes no guarantee of the number of parking spaces available for your function. Our parking lot is open at all times for our members use. Your guests are welcome to park in the open spaces available.